Ethical Code of Conduct for Students on Use of SOCIAL MEDIA

1. Social networking websites, like MySpace, Facebook, Twitter, Linkedln, Google etc., are services people can use to connect with others to share information like photos, videos, and personal messages. As the popularity of these social sites grows, so do the risks of using them. Hackers, spammers, virus writers, identity thieves, and other criminals follow the traffic.

2. As such the Institute has no objection if the students like to use any form of the social media in any way; however, when it comes to conversing any issue related to the Institute by any means, the Institute has a concern and would like all students to adhere to the ethical code as described in this document. The rules are formulated to give appropriate freedom to all who would like to use the social media yet protecting the rights of the others. Following instructions shall be binding on all students/personnel while conversing on any kind of social media for any issue related to the Institute in any way:

a. For any sort of communication and coordination through any social media, student or a group of students, are mandatorily required, to register their pages in the Front Office of the Institute on the prescribed registration forms.

b. Admins of all existing pages are required to register their pages with the Front Office.

c. Students are allowed to like only those pages which are registered with the Institute and those pages will be intimated on the Institute website/pages.

d. Designing any unauthorized page or supportive campaign administrated by any student through any source of social media regarding any issue of the Institute is prohibited.

e. Derogatory speeches, words containing threat, pornographic material, pictures, humiliation or inciting violence activities at individual or group level are banned /condemned and would be strongly handled.

f. Posting, Liking, replying, commenting and sharing any violent, fake institutional event, alcohol, dating or other immature contents are banned.

g. Participation (directly or indirectly) in any organization, federation or any platform what so ever (political, religious etc) which is not approved by BIMS while using any kind of social media.

h. Students are strictly not allowed to use Facebook to do anything unlawful, misleading* malicious, or discriminatory towards fellow students or faculty/staff.

i. If a student knows about the creator of any fake ID/Page or observes violation of the Cyber rules by any one, he is bound to immediately inform to the Institute Management so that appropriate corrective measures could be taken. The name of such student would be kept secret along with reasonable incentive given to him. Students are encouraged to come forward and join hands with the management to find those disturbing elements.

j. Students proven beyond the defined limits will be dealt and treated with heavy fines following expulsion and termination from institute by Disciplinary Committee.

BIMS Barani Institute of Management Sciences

info@bims.edu.pk

www.bims.edu.pk

Privacy Policy

Barani Institute of Management Sciences (BIMS)  |  Last updated July 2026

Barani Institute of Management Sciences (BIMS), Rawalpindi — a joint venture institute of PMAS Arid Agriculture University — is committed to protecting the privacy of students, applicants, parents/guardians, alumni, faculty, staff, and visitors who use our website, online forms, and related services.

This Privacy Policy explains what personal information we collect, why we collect it, how we use it, and the steps we take to keep it secure. By using the BIMS website or submitting information through our online services (including Apply Online and Contact forms), you acknowledge this policy.

1. Information we collect

Depending on how you interact with us, we may collect:

• Identity and contact details (name, CNIC/B-Form, date of birth, gender, address, phone/WhatsApp number, email).
• Academic and application information (previous qualifications, program preferences, documents uploaded for admission).
• Enquiry and correspondence details when you contact Admissions, Student Affairs, or other offices.
• Technical data such as IP address, browser type, and pages visited (for website security, performance, and basic analytics).
• Student academic and administrative records once enrolled (as required for teaching, examination, and university affiliation).

2. How we use your information

We use personal data only for legitimate institutional purposes, including:

• Processing admission applications and communicating about eligibility, deadlines, and enrolment.
• Responding to enquiries and providing programme, fee, and campus information.
• Delivering academic, examination, library, and student-support services.
• Meeting requirements of PMAS Arid Agriculture University, HEC, and applicable Pakistani law.
• Improving website usability and protecting our systems against misuse or fraud.

3. Sharing of personal data — we do not sell or trade your data

BIMS does not sell, rent, trade, or otherwise share your personal information with third parties for marketing or commercial purposes.

We may disclose information only when necessary:

• To PMAS Arid Agriculture University or other affiliating/regulatory bodies for admission, examination, affiliation, or statutory reporting.
• To service providers who support BIMS operations under confidentiality obligations (for example, secure hosting or email delivery), and only for the purpose of providing that service.
• When required by law, court order, or a competent public authority.
• With your consent, or to protect the rights, safety, or property of BIMS, its community, or the public.

4. Cookies and website technologies

Our website may use essential cookies and similar technologies to keep sessions secure (for example, login and form submission) and to understand how the site is used at an aggregate level. You can control cookies through your browser settings; disabling some cookies may affect certain features.

5. Data security and retention

We take reasonable administrative, technical, and organisational measures to protect personal data against unauthorised access, loss, misuse, or alteration. No method of transmission over the internet is completely secure; users should also keep their own devices and passwords safe.

We retain personal data only for as long as needed for the purposes stated above, or as required by university rules, examination records, and applicable law, after which it is securely deleted or archived according to institutional practice.

6. Your choices and rights

Subject to applicable law and institutional procedures, you may request access to, correction of, or updates to personal information we hold about you (for example, contact details on an application). Enrolled students should use the Student Affairs / Registrar channels for official record updates.

You may opt out of non-essential promotional messages where offered. Transactional messages about applications, admissions, or academic matters may still be sent when necessary.

7. Children’s privacy

Our online admission and contact services are intended for prospective higher-education students and their parents/guardians. We do not knowingly collect personal data from children under 13 for marketing purposes. Guardians submitting information on behalf of an applicant remain responsible for the accuracy of that information.

8. Links to other websites

Our website may link to external sites (for example, university portals or WhatsApp). Those sites have their own privacy practices; BIMS is not responsible for content or data handling on third-party websites.

9. Changes to this policy

We may update this Privacy Policy from time to time. The revised version will be posted on the BIMS Policies page with an updated date. Continued use of our website after changes constitutes acceptance of the updated policy.

10. Contact

For privacy-related questions or requests, contact:

Barani Institute of Management Sciences (BIMS)
Email: info@bims.edu.pk / admissions@bims.edu.pk
Phone: +92 51-4853701-2  |  WhatsApp: +92 333-333-2467
Website: https://bims.edu.pk

Policy on Institutional Governance and Official Communications

Office of the Director  |  Revised 2024

This document explains how official notices, circulars, and public statements are issued at the Barani Institute of Management Sciences (BIMS), a joint venture institute of PMAS Arid Agriculture University, Rawalpindi.

1. Authority for notices. Academic calendars, examination schedules, fee notices, and holiday announcements are issued by the Registrar or an officer authorised in writing by the Director. Only notices published on the institute notice boards, official website, or registered student email groups shall be treated as authentic.

2. Student representatives. Class representatives may circulate academic reminders with the approval of the concerned Head of Department. They may not alter examination times, fee deadlines, or attendance rules without written confirmation from the Academic Office.

3. Public statements. Students and employees shall not represent themselves as official spokespeople of BIMS on print, electronic, or social media without prior approval of the Director or designated Public Relations focal person.

4. Record of communications. Offices maintaining student records shall retain copies of circulars affecting registration, assessment, or discipline for a minimum of three years.

Rules for Visitors, Guests, and Hire of Institute Facilities

1. Entry to campus. Visitors must report to the security post at the main gate and state the purpose of visit. Parents and guardians may meet students in designated waiting areas during visiting hours notified at the start of each semester.

2. Guest lecturers and trainers. External resource persons are received only when a formal invitation has been issued by the concerned department and security has been informed at least one working day in advance.

3. Use of halls and laboratories. Auditoriums, conference rooms, and computer laboratories may be booked for institute events through the Administration Branch. Private functions are not permitted without express permission of the Director.

4. Liability. Organisers of approved events are responsible for the conduct of participants and for any damage to institute property occurring during the activity.

Policy on Tobacco, Smoking, and Prohibited Substances

In line with public-health regulations and the institute’s duty of care toward students and staff, the following rules apply within BIMS premises and at official off-campus activities organised by the institute.

Smoking, vaping, and the use of betel nut (paan) are prohibited inside classrooms, laboratories, library, offices, corridors, and examination halls. A marked outdoor area, where designated by the administration, may be used by staff only during break times.

Possession, sale, or use of intoxicants, controlled substances, or weapons on campus is a major disciplinary offence and may be reported to law-enforcement authorities where required.

Students found in violation are referred to the Discipline Committee. Employees are dealt with under the applicable service rules.

Policy on Equal Opportunity and Fair Treatment

BIMS admits and assesses students, and recruits staff, on merit and institutional need. No applicant or employee shall be disadvantaged on grounds of gender, religion, sect, ethnicity, disability, or domicile beyond what is permitted by applicable law and university policy.

Reasonable accommodation—such as seating arrangements, extended time in examinations, or access assistance—will be considered for students who submit documented medical or disability-related requirements to the Student Affairs Office at the beginning of the semester.

Complaints alleging bias in admission, marking, or workplace treatment may be lodged under the Grievance Redressal Procedure. The institute will not tolerate retaliation against a person who raises a concern in good faith.

Policy on Academic Misconduct and Plagiarism

Examination Branch  |  Applies to all credit-bearing courses

1. Definition. Academic misconduct includes plagiarism (presenting another person’s work or ideas without acknowledgement), fabrication of data, impersonation in examinations, unauthorised possession of examination material, and submitting the same assignment to more than one course without permission.

2. Faculty responsibility. Course instructors shall explain citation requirements at the start of the semester. Written assignments may be submitted through plagiarism-detection software where the department has arranged access.

3. Reporting. A suspected case is reported in writing to the Head of Department with supporting evidence. The student is given an opportunity to explain within five working days.

4. Penalties. Depending on severity, the Committee may impose: (a) requirement to resubmit work; (b) award of zero marks in the component; (c) “F” grade in the course; (d) suspension for one or more semesters. A second major offence may result in expulsion from the institute.

5. Record. Substantiated cases are recorded in the student’s disciplinary file and may be disclosed in character certificates when legally required.

Regulations Governing Class Attendance and Leave of Absence

1. Minimum attendance. A student must attend at least 75% of the scheduled lectures, tutorials, and practicals in each registered course to be eligible to appear in the end-of-semester examination, unless exempted under clause 4 below.

2. Marking of attendance. Attendance is recorded by the course instructor or laboratory demonstrator. Late arrival beyond fifteen minutes may be counted as absence at the instructor’s discretion.

3. Medical and compassionate leave. Absence due to illness, accident, or bereavement in the immediate family should be supported by a medical certificate or other credible document submitted to the department within seven days of resuming classes.

4. Short leave and representation. Leave for participation in inter-university sports, seminars, or official representation may be granted by the Head of Department on recommendation of the society adviser or coach.

5. Consequences of shortage. A student falling short of the required percentage may, at the discretion of the Academic Committee, be debarred from examination or required to repeat the course. Condonation of shortage is not a matter of right.

Rules for Conduct of Examinations and Continuous Assessment

These rules supplement the examination regulations of the affiliating university and the approved scheme of studies for each program.

Before the examination: Date sheets are published on the notice board and website at least ten days before the first paper. Students must collect examination slips from the Finance/Examination counter after clearing outstanding dues.

In the examination hall: Candidates shall occupy seats shown on the seating plan. Mobile telephones, smart watches, programmable calculators (where not permitted), bags, and unauthorised notes must be left outside or surrendered to the invigilator. Communication between candidates is forbidden.

Continuous assessment: Sessional marks may include quizzes, assignments, presentations, and mid-term tests as announced in the course outline distributed in the first fortnight of the semester. No component may be added later without approval of the Head of Department.

After the examination: Requests for rechecking of answer scripts must be submitted on the prescribed form within the deadline announced with results. Rechecking covers totaling and unmarked portions only; re-evaluation of subjective answers requires a separate application approved by the Controller of Examinations.

Unfair means: A candidate found with incriminating material or impersonating another person shall be reported to the Unfair Means Committee. Penalties range from cancellation of the paper to dismissal from the institute.

Final Year Project, Thesis, and Internship Regulations

1. Registration. Students in the final year register for the project/thesis course in the semester notified by the department. Registration requires completion of prerequisite courses and approval of the supervisor allocated by the Departmental Project Committee.

2. Supervision. The supervisor guides topic selection, methodology, and draft review. Students must meet the supervisor at intervals agreed at the outset. Failure to maintain contact may result in withholding of internal assessment marks.

3. Original work. All project reports and theses must be the student’s own work. Quotations and paraphrased material require proper referencing in the format prescribed by the department. Simultaneous submission of substantially similar work to another institution is not permitted.

4. Internship. Industrial or organisational internships require a letter from the host organisation confirming attendance and nature of duties. Placements arranged independently must be approved by the department before commencement.

5. Submission and evaluation. Soft and hard copies are submitted by the published deadline. Late submission without approved extension attracts a mark penalty or “incomplete” grade. External evaluation, oral defence, or viva voce may form part of the assessment as per program requirements.

Rules for Use of the Library and Learning Commons

The BIMS library provides textbooks, reference material, periodicals, and access to online databases for registered students and faculty.

Membership: Borrowing privileges are activated upon production of a valid student ID card. Faculty and staff members are registered automatically at the start of employment.

Borrowing: General books may be issued for up to fourteen days unless a shorter period is marked. Reference books, theses, and reserved course material do not leave the library. A fine of Rs. 20 per day per volume is charged on overdue general books until returned or replaced at current market price.

Conduct: Silence is expected in reading areas. Group discussion is permitted only in designated zones. Food and beverages are not allowed near shelves and computers. Misuse of library computers—including installation of unlicensed software or downloading of unlawful content—is prohibited.

Digital resources: Access credentials for subscribed databases are for academic use by members only and must not be shared outside the institute network.

Student Discipline and Code of Conduct

Every student, upon enrolment, agrees to abide by the rules of BIMS and to behave in a manner that upholds the reputation of the institute and its affiliating university.

Students shall address faculty and staff respectfully, refrain from disruptive behaviour in class, and use institute property—including furniture, equipment, and network facilities—only for authorised purposes. Ragging, bullying, threats, or physical violence toward any member of the campus community is strictly forbidden and may be referred to police where warranted.

Dress should be modest and appropriate for an academic setting. Departments may prescribe additional requirements for laboratories, field visits, or presentations.

Political canvassing, commercial solicitation, and distribution of printed material on campus require prior written permission from the Director. Student societies must obtain approval for events and are accountable for order and cleanliness afterward.

Minor offences may be dealt with by the Head of Department through warning or fine. Serious or repeated misconduct is referred to the Discipline Committee, which may suspend or expel the student after giving an opportunity of hearing.

Policy on Prevention of Harassment at the Workplace and Campus

BIMS is committed to a campus environment in which students, faculty, and staff can study and work without harassment, as defined under applicable workplace harassment legislation and institute regulations.

Harassment includes unwelcome verbal, physical, or visual conduct based on gender or any other protected characteristic that creates an intimidating, hostile, or offensive environment or is made a condition of academic or employment benefit.

Complaint procedure: A complainant may submit a written statement to the Student Affairs Office (for students) or the Administration Branch (for employees). Complaints are acknowledged within three working days and investigated by a committee comprising at least one senior female member where the complainant is female.

Interim measures—such as change of section, temporary separation of parties, or restricted access to certain areas—may be imposed during inquiry. Malicious or false complaints established after inquiry may themselves attract disciplinary action.

Substantiated cases are reported to the Director with recommended penalties up to and including expulsion or termination of service.

Schedule of Fees, Late Payment, and Refund of Dues

1. Publication. Tuition fees, admission fees, examination fees, and other charges are approved by the competent authority and published before each academic session. Payment is due by the dates printed on the fee voucher or student portal.

2. Late payment. A surcharge may be applied to accounts outstanding after the due date. Students with uncleared dues may be denied examination slips, library borrowing, or transcript requests until accounts are settled.

3. Scholarships and concessions. Merit, need-based, and kinship concessions are granted according to separate scholarship rules. Withdrawal from the program or failure to maintain the required grade point average may result in withdrawal of the concession with retrospective effect where rules so provide.

4. Refunds. Refund of tuition upon withdrawal is calculated as follows unless superseded by a current fee notification: full refund if withdrawal is notified before commencement of classes; partial refund during the first two weeks of the semester as per the approved schedule; no refund after that date except in cases of medical incapacity supported by a hospital board certificate, subject to Director’s approval.

5. Migration. Students migrating to or from another institution settle all outstanding dues before a migration certificate or transcript is released.

Regulations for Admission, Registration, and Withdrawal

Admission: Applications are processed according to published eligibility criteria, entry test performance (where applicable), and interview results. Submission of forged certificates or concealment of prior academic dismissal is grounds for cancellation of admission at any stage.

Enrollment: A candidate’s seat is confirmed upon payment of the admission fee and submission of original documents for verification. Photocopies are retained in the student file; originals are returned after verification unless retention is required by law.

Course registration: Students register for courses online or on the prescribed form during the period announced by the Registrar. Late registration may be allowed with a fee within the first week of classes. Add/drop of courses after that date requires Head of Department approval.

Withdrawal and readmission: Voluntary withdrawal must be notified in writing to the Registrar. Students absent for two consecutive semesters without approved leave are struck off the rolls and must apply for readmission, which is not automatic.

Procedure for Issue of Transcripts, Degrees, and Certificates

Transcripts and detail marks certificates are issued by the Examination Branch after the student has cleared all dues and has no pending disciplinary matter. Applications are submitted on the prescribed form with a copy of the national identity card.

Normal processing time is ten working days from receipt of a complete application. Urgent service, where available, requires payment of the notified express fee.

Provisional certificates may be issued to graduates who have completed degree requirements but await convocation, for a limited validity period stated on the document.

Character certificates are issued on the basis of the student’s conduct record. The institute reserves the right to qualify or decline a request if disciplinary proceedings are pending or have resulted in a major penalty.

Degrees are conferred at convocation or forwarded afterward in sealed covers to graduates who have completed all formalities notified by the Registrar.

Grievance Redressal Procedure for Students and Staff

Step 1 — Informal resolution: The aggrieved person should first discuss the matter with the course instructor, supervisor, or section head, as appropriate. Many academic concerns (marks, attendance recording, timetable clashes) are resolved at this level within a few days.

Step 2 — Written complaint: If unsatisfied, the complainant submits a dated application to the Head of Department or relevant branch head, stating facts, dates, and the relief sought. A copy may be endorsed to the Registrar for information.

Step 3 — Committee review: Matters not resolved within fifteen working days, or involving allegations of bias or harassment, are placed before a Grievance Committee appointed by the Director. The committee may call parties and witnesses and recommend a course of action.

Step 4 — Final authority: The Director’s decision on institutional matters is final subject only to applicable university appellate procedures. The outcome is communicated in writing to the complainant.

Information Technology and Data Protection Policy

BIMS provides email accounts, laboratory computers, Wi-Fi, and student information systems for legitimate academic and administrative use.

Users must keep passwords confidential and log out of shared workstations. Installation of unlicensed software, attempted access to another user’s account, or disruption of network services is prohibited and may constitute a criminal offence under cybercrime law.

Official student data—including contact details, academic records, and financial information—is accessed only by authorised staff for institute purposes. Employees must not disclose personal data to third parties except as required by law or with written consent.

Email and network activity on institute systems may be monitored for security and policy compliance. Users should not expect privacy in respect of material stored on institute-owned equipment.

Loss or theft of portable devices containing institute data must be reported immediately to the IT Section so that access credentials can be disabled.

Policy on Procurement of Goods and Services

All purchases of equipment, stationery, furniture, and contracted services for BIMS are made in accordance with financial rules approved by the Board of Governors and, where applicable, the university procurement framework.

Requisitions originate from the concerned department and are approved by the budget holder. Purchases above the delegated limit require quotations from at least three vendors or formal tendering as directed by the Finance Branch.

Receiving officers verify quantity and quality before goods are accepted into store. Payment is processed only against valid invoices matched to the purchase order and goods-received note.

Employees must not accept personal gifts from vendors dealing with the institute. Conflicts of interest in procurement decisions must be declared in writing.

Campus Security, Identity Cards, and Vehicle Parking

Identity cards: Every student and employee is issued a photo ID card at the start of enrolment or employment. The card must be displayed on campus when requested by security or institute staff. Loss of a card should be reported immediately; duplicate cards are issued on payment of the notified fee.

Security: Security personnel control entry at the main gate and may search bags where reasonable suspicion exists. Visitors sign the register and are issued a temporary pass.

Parking: Motorcycles and cars are parked only in marked areas. Parking on lawns, fire lanes, or disabled bays is not permitted. The institute is not responsible for theft of or damage to vehicles left on campus but will assist in reporting incidents to police.

Students residing in hostels or using late laboratory hours must inform security of expected departure time when working after 8:00 p.m.

Leave Rules for Faculty and Staff

These rules apply to regular teaching and administrative staff of BIMS and are read together with the service terms issued at appointment.

Casual leave is availed with prior intimation to the immediate supervisor except in emergencies, when telephonic notice followed by written application is required.

Medical leave exceeding three consecutive days requires a certificate from a registered medical practitioner. The institute may require examination by its medical officer.

Earned leave accrues according to the appointment letter and must be applied for in advance except where rules permit retrospective sanction. Leave at the start of a semester or during examination duties requires special approval of the Director.

Unauthorized absence for more than ten consecutive days without satisfactory explanation may be treated as abandonment of service.